Type: Full-Time / Exempt

Reports To: Education Manager

Location: 6911 S Yosemite St, Centennial, CO 80112

Pay/Range (Commensurate with experience): $19.00 - $25.00 per hour

Current licensure in the state of Colorado and eligibility for Medicaid reimbursement.

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STAR Institute is a dynamic 501(c)3 non-profit organization committed to education, research, and therapies for individuals with differences in sensory processing. We serve families and individuals from across the state, the nation, and the world. We are looking for an Event/Project Coordinator who will be responsible for supporting STAR and the Education department in planning and executing the three main external events hosted by STAR. This role functions as part of the Education Team and is primarily responsible for event management tasks, including pre-event, live event, and post-event needs. The role is responsible for event outlines, deadline management, speaker communication support, participant communication support, marketing support, management of presentation recordings and other materials/handouts, location and hospitality management (for live events), online platform management (for virtual events), technical support, point person for live events, and all post event duties including participant communication, certificates, building and management of learning platform. As a part of the team, this role will also support other non-event projects, programming, and courses as needed. This role will be full-time with the understanding that extended hours might be necessary for the live events.

DUTIES

ONLINE EVENT PLATFROM

EVENT REQUIREMENTS (Software, functions…)

PROJECT MANAGEMENT

• Make sure the event is on track, work closely with Manager on this
• Setups up online needs- Registration, MN, SPDU, Zoom, etc.
• For live/in-person events- responsible for finding, organizing and planning location and hospitality management (works with manager on this)
• Works with Marketing
• Provides event information/links to Marketing
• Marketing has been making graphics and managing websites.
• Uses graphics to build spaces
• Acts as second set of eyes to ensure all Marketing and Website information is correct and links all work as expected.
• Works with Program Coordinator and Front Desk to respond to participant questions.
• Pre-Event Management - Prior to the event makes sure timelines are kept, materials are gathered from speakers, CEUs are applied for, and we are on track.
• Write Host scripts and master PowerPoint
• Works with team to design Program/Agenda for event, and determine day of responsibilities
• Event management - responsible for managing participant communication, time keeping, speaker management, host management, and technical support
• For in person events manages or delegates food purchasing and presentation, room use, speaker housing and transportation, any printed handouts, registration and check in, and all other location support needs.
• Post Event Management - responsible for managing: Follow up participant emails, speaker payments, recordings, SPDU event creation, certificates, event surveys, etc.
• Ongoing participant communication and support - email and event platform
• Between events support the Program coordinator as needed, and report to the Manager for additional duties as assigned.

Skills:

• Excellent communication and interpersonal skills.
• Strong experience in budgeting and contract management.
• Proven experience in event marketing and fundraising.
• Experience with banquet and event planning.
• Strong organizational skills with the ability to prioritize multiple tasks simultaneously.
• Ability to work effectively in a fast-paced environment and adapt to changing circumstances.
• Strong attention to detail and ability to execute events with precision and attention to detail.
• Experience with online learning platforms
• Confidence with technology and IT support

Hours of Operation

• 40 hours per week, Monday to Friday, between 7:00 AM and 7:00 PM.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Join Us
If you are passionate about making a difference in the lives of neurodivergent individuals and their families, we invite you to apply. Together, we can realize our vision of sensory health for the state, the nation, and the world.