Type: Full-Time / Monday-Friday

Reports To: Executive Director 

Location: 6911 S Yosemite St, Centennial, CO 80112

Range: $49,000-$54,500

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The Operations Coordinator will be responsible for a wide range of administrative and operational duties, including bookkeeping, facility management, recruitment processes, performance management record-keeping, license renewal monitoring, and financial management tasks. This position will facilitate the organization and development of staff and projects to ensure organizational mission and objectives are met. This role is critical in supporting our organization's growth and efficiency.

DUTIES

Human Resources

Execute all phases of Recruiting; job postings, initial phone screens, scheduling interviews, reference checks, and offer letters. Conduct new hire background checks, paperwork processing, orientation and setting up employee computer access.

• Review, maintain and update as necessary performance management/appraisal records maintenance of employee Safety and Compliance binder
• Support Executive Director in cultivation and maintenance of culture of appreciation and positivity through social activities, development of employee recognition programs, and STAR perks

Technology

Troubleshoot hardware and software issues, act as the primary point of contact between staff and IT support, oversee maintenance of computer network, oversee server backup process and integrity of backups , resolve issues and coordinate technology needs.

Handle hardware and software acquisitions, installations, and physical inventories.

Facility Management

Oversee the maintenance and management of the organization's building, including parking lot and playground area, ensuring a safe and functional environment for staff and visitors. Handle furniture, fixture and equipment acquisitions, repairs, maintenance and relocations.

Primary contact with vendors; build and maintain vendor relations.

Supply Management

Order and maintain inventory of office supplies, ensuring that staff have the necessary materials to perform their duties effectively.

Financial Oversight

Handle minor bookkeeping tasks, manage expense receipts, and ensure accurate financial record-keeping. Process payments through Bill.com and take responsibility for depositing checks and cash at the bank. Coordinate with clinical team scheduling & billing team on refunds and communicating with families.

Verifying insurance checks are okay to deposit with Medical Biller, communicating with insurance companies as necessary.

Review and approve sliding scale applications, and communicate with families.

Organization wide communication as necessary regarding operations issues using email, Slack, or as part of staff meetings

Administrative support for clinical team projects and organization events

Other duties as necessary

 

QUALIFICATIONS

• Bachelor’s degree or combination of undergraduate studies and related work experience
• Minimum 2 years Human Resources and administrative experience
• Experienced in Microsoft Suite

KNOWLEDGE AND SKILLS

• Display high standards of professionalism and interpersonal skills with clients and peers
• Commitment and passion concerning organizations missions
• Uncompromising integrity, respectful and positive attitude
• Flexible, open to change in business processes
• Team player and ability to work effectively with staff at all levels of the organizations
• Strong time management, planning, prioritization and organizational skills
• Strong analytical, critical thinking and problem-solving skills
• Resourceful and ability to handle multiple tasks simultaneously
• Attention to detail and accuracy
• Strong work ethic, reliable and self-motivated

WORKING ENVIRONMENT / PHYSICAL ACTIVITIES

• Typical office environment
• Move up to 25 pounds

HOURS OF OPERATION

• Minimum of 40 hours per week between hours of 8:00 am to 6:00 pm, M-F

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