The Executive Assistant is responsible for various clerical duties in support of the daily operation of the STAR Institute administration. The Executive Assistant is also responsible for providing direct assistance to Executive Director, which includes: high quality, timely support in the areas of daily scheduling and calendar maintenance, managing and responding to emails and phone calls, managing invoices and payments, and scheduling speaking engagements, webinars, and educational offerings. The Executive Assistant is also responsible for communicating with the Education, Operations, and Clinical teams on the Executive Directors behalf, as well as overall communication within and outside of STAR Institute. To thrive in this position the Executive Assistant must be highly organized, have outstanding verbal and non-verbal communication and interpersonal skills, and be an elite multi-tasker.

DUTIES

Administrative

• Daily scheduling of all meetings for Executive Director
• Review meeting requests with Executive Director and prioritize
• Communicate with individuals and organizations on behalf of Executive Director
• Coordinate multiple schedules and calendars
• Prepare necessary materials for meetings for Executive Director
• Troubleshoot computer/technical issues as they arise
• Make travel arrangements for Executive Director and other staff as necessary
• Facilitate media interviews, phone, and Zoom consultations
• Act a liaison between Executive Director and community and business partners
• Work with Operations Team to schedule and facilitate Annual Reviews
• Assist with other duties and projects as necessary

QUALIFICATIONS

• Bachelor’s degree or combination of undergraduate studies and related work experience
• Minimum of 3 years administrative experience
• Computer literate, intranet, internet, and web savvy
• Experienced in Microsoft Suite

KNOWLEDGE AND SKILLS

• Elite communication skills – listening, oral, and written communication
• Ability to manage multiple tasks simultaneously with accuracy and attention to detail
• Excellent time management, planning, problem solving, and organizational skills
• Strong analytical, critical thinking, and problem-solving skills
• Interpersonal skills including empathy, intuitive responsivity, and anticipatory boundary setting
• Display high standards of professionalism and interpersonal skills with clients and peers
• Professional and pleasant attitude and uncompromising integrity
• Flexible, open to change in scheduling and business processes
• Commitment and passion concerning program mission
• Team player with a positive and enthusiastic attitude
• Reliable and punctual

WORKING ENVIRONMENT/PHYSICAL ACTIVITIES

• Typical office environment
• Some minimal lifting

Schedule: Monday to Thursday

Salary: $20-23/hour (dependent on experience)

Job Type: Part-time

COVID-19 considerations: STAR Institute is strictly following guidance from the CDC and local health department for establishing safe working conditions.

Please send your resume along with a cover letter and salary requirements to employment@sensoryhealth.org.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.